Every trip. Every dirham.
Fully accounted.
Fleetras runs the whole ride: dispatch, driver check-ins, odometer and expense capture, and a cost per kilometre on every trip. Built for city fleets that need clean numbers at month end.
Works in the browser on desktop and installs to the home screen on iPhone and Android.
Everything between the booking and the invoice
One system for the office, the manager and the driver. No spreadsheets passed around at month end.
Dispatch and assignment
Assign a driver and vehicle, set pickup, destination, time and priority. Drivers accept, reject or ask for reassignment from their phone.
Driver app on any phone
Installs to the home screen. Sign in for the day, start trips, GPS start and end, pauses, expenses and receipt photos while on the road.
Verification and approvals
Managers review submitted trips, request corrections and approve. Expense, manual km, edit and cancellation requests wait in one queue.
A cost on every trip
Fuel from mileage and pump rate, Salik, parking and fines. Cost per km, calculated for you.
Fleet registry
Vehicles, drivers and passengers with insurance, registration, licence and service expiries. Archiving keeps history and finances intact.
Reports and exports
Monthly trends and cost by vehicle, driver and passenger. Filter, select and export to Excel or open a print-ready report.
How a trip moves through Fleetras
Four steps, each one recorded with a timestamp and the person who did it.
- Step 1
Assign
Dispatch creates the trip with driver, vehicle and route. The driver is notified on the spot.
- Step 2
Drive
The driver accepts, starts with GPS, picks up the passenger, pauses when needed and ends the trip.
- Step 3
Submit
Kilometres, fuel, Salik, parking and other costs are entered with receipts and sent for review.
- Step 4
Verify and cost
A manager checks the figures, approves, and the trip is costed. Corrections go straight back to the driver.
The cost engine your accounts team already trusts
The same formulas as the trip-wise vehicle cost workbook, applied automatically when a manager approves a trip. Driver-entered fuel cost wins over the estimate.
- Fuel, Salik, parking, fines and other expenses itemised per trip
- Vehicle allocations for maintenance, insurance, registration and depreciation, ready when you need them
- Multi-currency settings with a base currency and exchange rates
- Implausible kilometres are flagged automatically for review
- Fuel cost
- total km ÷ mileage × fuel rate
- Electric vehicles carry no fuel cost.
- Vehicle total
- fuel + Salik + parking + fines + other
- Total cost
- vehicle total + allocations
- Cost per km
- total cost ÷ total km
Live vehicle tracking, built in
GPS trackers in each vehicle feed positions, mileage and alerts straight into the trip record through the TrackSolid Pro platform. Every trip is checked against what the vehicle actually did.
Live map
Position, speed, heading and ignition state for every vehicle, refreshed from the GPS unit.
Distance without typing
The odometer reading at the end of a trip sets the distance, and the tracker fills it in when no reading is given.
Trip playback
Route history for any day, with start and end points, stops and idle time alongside the trip record.
Alerts and geofences
Overspeed, harsh braking, SOS, offline and fence entry or exit alerts land in the notification feed.
Built for the way a fleet office works
Each person sees what their job needs and nothing more.
- Super AdminRuns the platform: companies, integrations, email and platform logs. Never sees fleet data.
- AdminRuns the company: profile, users, integrations, costs and every log.
- Transport ManagerDispatches, tracks vehicles, verifies trips and manages drivers and guests.
- DriverSees only their own trips, odometer readings and passengers.
Security and accountability
Financial records deserve a clear trail.
- Role-based permissions on every action, not just every page.
- Drivers are isolated from office data. They see only their own work.
- Every change is written to an audit log; every sign-in is recorded with device and address.
- Sessions expire after eight hours and stale sessions are cleared automatically.
- Passwords need upper case, lower case and a number. Resets go by email link.
- Receipts and photos are stored privately and served only to signed-in users.
Ready to run your fleet on Fleetras?
Accounts are created by your administrator. Sign in with your work email, or get in touch to set up your company.